Implementing an integrated intranet portal system using SharePoint Online

Year

2020

Client

PT Kideco Jaya Agung

Services

Digital Service

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Client Background

PT Kideco Jaya Agung is an energy company engaged in coal mining under the Indika Energy Group. Even though PT Kideco Jaya Agung already has a website, they didn’t have a portal that connecting various links into one domain, so before this project, each link was alone in various places and it was still manual for access.

Client Problems

PT Kideco Jaya Agung wanted to have web-based apps that can be accessed by all employees using the same portal and can be connected to various links owned by the company. Besides that, they also need some kind of website for the internal. PT Kideco Jaya Agung also expecting that this system will make it easier and faster for employees to do their work because it will be integrated and connected through apps portals.

Client Expectations and Needs

PT Kideco Jaya Agung wanted to build an integrated portal system and hoped that Xapiens as a company engaged in ICT could provide solutions and implement these solutions in their company. After discussing with Xapiens, Xapiens offered to apply the Sharepoint Intranet Portal for PT Kideco Jaya Agung

Our Solutions and Implementation

Xapiens provides a solution in the form of implementing an online SharePoint carried out by the developer team from Xapiens so that it could meet the needs and desires of PT Kideco Jaya Agung. Sharepoint Online provides benefits in the form of real-time, makes it easier to find files and documents, trail reports, and is also cloud-based so that it is more cost-efficient. Our team that is involved: 1. Project Manager 2. Professional Business Analyst 3. Development Team The implementation: Make an agreement with the PT Kideco Jaya Agung team regarding how the project was going, such as what the scope and sprint were and how many stages there were so that the right strategy could be drawn up Updating and checking every progress made or obstacles faced on a daily basis Doing testing together with the user until the system could run perfectly.

Impact

The process of registering the client document can be managed properly Make it easier for clients to search a document. Specific users will receive an email notification during the document registration process until the approval process is complete There is an Audit Trail Report which is used to view log data on Kedico's portal Can be accessed anywhere, anytime, and using any device Cost Efficiency due to using the cloud.

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